When it comes to invoices, a PDF invoice is now the standard pretty much.
PDF stands for Portable Document Form.
Since it’s inception, PDF has been the “go to” format for sending and receiving many types of documents.
From photographs to Adobe Photoshop files, design templates, and recently, invoices.
In fact, this format has really sped up the process of getting paid dramatically.
Not to mention, keeping track of your records, etc.
How To Make A PDF Invoice Template
Making a PDF invoice template has never been easier. Especially with our own.
If you have access to a text editor, there is a good chance you can make her decent-looking PDF template of your own that you can use over and over again.
Let’s have a look at the following popular text editors (MS Word and Google Docs) out there and how they can help you create an invoice template in a PDF format.
Now we’re not going to get into the design, layout, and anything like that. The reason for this is you can probably figure that out on your own with some little trial and error.
However, once you’re over that and ready to turn your first invoice into a PDF format, this is what you need to do:
If you’re using Microsoft Word:
– Go to File
– Click on ‘Save As’
– Change format to ‘PDF’.
– If you are on Google Docs:
– Go to File
– Click on ‘Download As’
– Select PDF Format
The part that sucks here is designing the invoice in the first place.
Whether you are using Microsoft Word or Google Docs, it can be quite tricky and time-consuming to create a well designed, professional invoice.
Possible, but annoying.
So do you really need to send a PDF invoice?
Why not an invoice in word format or even Excel?
Aren’t Google Docs and MS Word popular formats for sending invoices in the first place?
Believe it or not, PDF even to this day is one of the most popular ways of sending invoices.
Now that you can send them online almost right away, this is now the goto way of sending invoices.
Think about this for a second…
As a freelancer, a small business owner or someone who’s just doing a side hustle is to do a great job, but also look professional at the same time.
Nothing will make you look more professional, especially when you’re just starting out and you just want to get paid as quickly as possible as a PDF invoice.
Hats off to the guys and gals at Adobe for creating this amazing format. Not only will this help transfer documents a lot faster than before, but also look great at the same time.
When you’re just starting out in the business world looks can mean everything. Unfortunately, first impressions do matter so sending a PDF invoice that actually looks professional, will put your client at ease.
As their mindset is “Finally, it looks like I’m working with someone who actually knows what they’re doing”.
So if you’re just starting out in the business world, we highly encourage you to use an invoice template an turn it into a a PDF format.
Just whip up a few invoices right now using our free invoice generator and you can see for yourself.
The bottom line is if you look good, you get paid faster.
It’s as simple as that.
The Paperless PDF Invoice Dream
Now back in the 80s, when computers first came out, technology had finally entered the mainstream.
Around the end of the 90s, after seeing millions of paper being printed left and right on thee computers, suddenly the idea of living in a “paperless society” started to rise to the surface.
This is when Adobe came up with a brilliant new format called PDF.
Originally known as IPS or interchange postscript.
The advantage of sending files in a PDF format was quite attractive.
- File compression: Reduces the size of any document.
- Images stayed put: By compressing its size, the images weren’t affected at all.
- Worldwide acceptance: The PDF format really took off and is now one of the most accepted forms of invoice and text documents around the world.
Of course, the downside is a PDF can’t be easily edited but when you are sending your invoice, that’s exactly how things should be.